Day 1 - Wednesday, October 22, 2014

9:00
Practical Guidance on How to Strengthen Your Purchasing System and Procurement Cycle to Reduce the Risk of System Deficiencies
1:30
DCAA Audit Case Studies and Q and A: How to Deal with Different Audit Scenarios and Practical Tips to Effectively Manage the Process

Day 2 - Thursday, October 23, 2014

8:00
Registration Begins and Continental Breakfast
9:00
Conference Co-Chairs’ Opening Remarks
9:10
KEYNOTE INTERVIEW with DCAA and DCMA – RecentDevelopments and Anticipated Audit Priorities for 2015
10:00
State of the Industry Panel: Discussion of the Real World Implications of DCAA Report to Congress
10:45
Networking Coffee Break
11:00
Interactive Polling Session: A Deep Dive into Typical Questionable Costs That Are the Current Focus of DCAA Scrutiny
12:15
Ask the Audience Polling Questions: Focus on Adequate Documentation, Record Retention andElectronic Imaging
12:30
Interactive Networking Luncheon – Speaker Hosted Roundtables
1:45
Keeping Your Business Systems Current in Responseto DCAA Initiatives and Emerging Regulations
2:45
Interactive Polling Session: How to Minimize the Riskof Receiving a Deficiency Report (Flash Reports)
3:30
Networking Break
3:45
New Reality on How to Respond to Increasing Number of Requests for Increased Access from DCAA and DCMA
4:45
DCAA/DCMA Alumni Panel: Practical Insights into DCAA Audits and How to Work Effectively with the Agencies
5:30
Cocktail Reception hosted by Baker Tilly

Day 3 - Friday, October 24, 2014

8:45
Co-Chairs’ Opening Remarks
8:50
Interactive Session: Get Answers to Your Questionsin Interactive Panel with DPAP, DCAA and DCMA
10:00
Networking Break
10:15
How the New Government Contract Cost and PricingEnvironment will Affect New Business
11:15
How to Interpret the Statute of Limitations for your Audits
12:15
Analysis of the Polling Results – What are IndustryBest Practices on Adequate Documentation, RecordRetention and Electronic Imaging
12:45
Networking Luncheon – Share Off-the-Record Storieson Current Issues Facing the Industry
2:00
Implementing the New Executive Compensation Rulesand How to Apply the Reasonableness Standard duringYour Audit
3:00
Refreshment Break
3:15
Living with DCAA in your Office: Do’s, Don’tsand Gray Areas
4:00
The Latest Interpretation of Contractor’s Responsibilities Relating to Subcontractors
5:00
Co-Chairs Closing Remarks and Conference Ends

Day 1 - Wednesday, October 22, 2014

9:00
Practical Guidance on How to Strengthen Your Purchasing System and Procurement Cycle to Reduce the Risk of System Deficiencies

John L. Kreideweis
Partner
KL Contract Consulting LLP (Plano, TX)

John R. Van Meter
Managing Director
BDO Consulting (San Jose, CA)

Marie L. Jatsko
Director of Subcontracts & Procurement
Dell Services Federal Government, Inc. (Fairfax, VA)

This practical workshop will focus on current issues associated with Contractor Purchasing System Reviews (CPSR’s). Bring your questions and topics of interest. This session will be valuable for federal contractor personnel responsible for planning, executing and approving purchases and designing and monitoring purchasing systems. Speakers will provide a discussion framework addressing current purchasing system compliance hot topics that will include:

  • Counterfeit parts and implications to purchasing and related systems
  • Specific discussion around the most challenging aspects of FAR and DFARS /DEARS requirements for adequate purchasing systems
  • What tools does DCMA/customer use in evaluating purchasing systems
  • Department of Energy implementation of purchasing system requirements
  • Estimating and Accounting System requirements’ impact on the Procurement function
  • Tools for monitoring purchasing systems including preparing for CPSR’s
  • Growing commonality of purchasing system requirements between contract recipients and grant recipients

1:30
DCAA Audit Case Studies and Q and A: How to Deal with Different Audit Scenarios and Practical Tips to Effectively Manage the Process

Fernand A. Lavallee
Partner
Jones Day LLP (Washington, DC)

Diep Truong
Vice President, Government Compliance
CACI International Inc. (Arlington, VA)

In this interactive session, expert speakers will take an in-depth look at the DCAA audit process. Using real examples of DCAA audit challenges and issues, panelists will discuss how issues arose and the path to resolution. They will also examine what went wrong, where it went wrong, and how these challenges could have been avoided. Attendees will take away valuable tools for managing the audit process, responding to auditors requests and preparing for the unexpected. The examples will range from esoteric to routine. Practical tips will address:

  • Managing and monitoring audit requests
  • Access to records and people
  • Issue avoidance and early detection
  • Dos and don’ts for communicating with your auditor
  • Adequacy of supporting documentation
  • Communication with the ACO
  • How to respond to audit reports and prepare for negotiation (or litigation)
  • What not to do during an audit or when responding to audit reports

Day 2 - Thursday, October 23, 2014

8:00
Registration Begins and Continental Breakfast
9:00
Conference Co-Chairs’ Opening Remarks

David M. Nadler
Partner
Dickstein Shapiro LLP

Walt Kobos
Vice President, Internal Audit & Government Compliance
CACI International Inc.

9:10
KEYNOTE INTERVIEW with DCAA and DCMA – RecentDevelopments and Anticipated Audit Priorities for 2015

Joseph P. Bucsko
Chief, Pricing and Special Projects Office of Assistant Director, Policy and Plans
Defense Contract Audit Agency

Steve Trautwein
Acting Director
DCMA Cost & Pricing Center (Washington, D.C.)

Interview led by:

Scott Parr
Corporate VP, Director of Government Accounting Compliance
Alion Science and Technology (McLean, VA) (formerly Branch Manager/Regional Audit Manager, DCAA)

This session will feature an interview with the most senior government officials working on DCAA audits. This new format will allow you to obtain a clear understanding of the agencies priorities for 2015. Participants will receive a timely summary of the critical factors relating to government contract audits.

10:00
State of the Industry Panel: Discussion of the Real World Implications of DCAA Report to Congress

Mark Quirk
Head of Government Accounting and Compliance
Exelis, Inc.

Jay Stine
Manager of Government Compliance
Lockheed Martin (Gaithersburg, MD)

Walt Kobos
Vice President, Internal Audit & Government Compliance
CACI International Inc.

Deborah E. Nixon
Partner, Government Contract Services
Ernst & Young LLP

  • Insights into how the DCAA audit process will change
  • Predictions for when contractors will feel the impact of the report
  • How to strengthen your relationship with DCAA
  • The expanding role of DCMA
  • How will this affect new contracts going forward?

10:45
Networking Coffee Break
11:00
Interactive Polling Session: A Deep Dive into Typical Questionable Costs That Are the Current Focus of DCAA Scrutiny

Joseph Cox
Compliance Director
Sotera Defense Solutions, Inc.

Brent Calhoon
Partner
Baker Tilly (Washington, D.C.)

  • What costs are receiving the most audit scrutiny (both direct and indirect)
  • How to meet DCAA’s documentation expectations and what to expect when you don’t have the piece of paper they want
  • Strengthen forward pricing and cost proposals: DCAA’s struggle to “audit” estimates
  • Pushing “directly associated cost” beyond the terms narrow definition
  • Determining your policy when all unallowable costs are now considered “expressly” unallowable costs
  • How to pick your battles: when to fight and when surrender

12:15
Ask the Audience Polling Questions: Focus on Adequate Documentation, Record Retention andElectronic Imaging

Luis A. Ambroggio II
Vice President of Contracts and Compliance
International SOS Government Services, Inc.

Audience will respond to the questions below. During an exclusive panel on day 2, panelists will present the responses and discuss best practices for each topic.

Adequate Documentation

  • What constitutes adequate documentation for consultant agreements in accordance with FAR 31.205-33?
  • What constitutes adequate documentation for inter-company transactions?

Record Retention

  • How long do you need to maintain records not directly supporting a U.S. Government contract?
  • If records generated during a prior contract are relied upon to by a contractor for cost or pricing data in negotiating a succeeding contract, what period of retention do you follow for the records used?

Electronic Imaging

  • Should contractors to keep a paper copy of a record if it is already electronically imaged?
  • Can an electronic or paper record be deleted after the retention period is over?

12:30
Interactive Networking Luncheon – Speaker Hosted Roundtables

Learn informally during lunch as you sit with your peers to discuss current challenges and opportunities. Attendees will have the opportunity to select their speaker table at the beginning of the conference.

1:45
Keeping Your Business Systems Current in Responseto DCAA Initiatives and Emerging Regulations

Brian Taylor
Managing Director, Regulatory Compliance
Accenture Federal Services (Washington, D.C.)

  • Update on the latest process and cycle times used by DCAA and DCMA to conduct business system audits
  • Recent statistics and trends on approvals, findings and withholds
  • Leading practices for documenting and monitoring business system controls
  • How emerging regulation e.g. new counterfeit parts rule affect business systems controls
  • Recent DCAA initiatives that target business system controls
  • Use of CPA firms to perform business system audits

2:45
Interactive Polling Session: How to Minimize the Riskof Receiving a Deficiency Report (Flash Reports)

Terry L. Albertson
Partner
Crowell & Moring LLP

  • Is there an increased frequency of deficiency reports?
  • How can you minimize the risk of receiving a deficiency report
  • Best practices to respond to the report
  • When can a written response letter resolve the issue?
  • Strategies to communicate the correction to DCAA
  • What is the timeline for resolving the report?

3:30
Networking Break
3:45
New Reality on How to Respond to Increasing Number of Requests for Increased Access from DCAA and DCMA

Carl D. Gray
Senior Counsel
Huntington Ingalls Industries, Inc.

Thomas A. Lemmer
Partner
Dentons US LLP

  • Update on the latest court cases including Barco, and SS Marine
  • DCAA Access rights – Reality vs. myth
    • Internal audit reports, board of directors minutes and similar non-accounting information
    • Mandatory Disclosure information
    • SOX and financial reporting information, such as management representation letters and internal control assessments
    • Compliance reviews
    • Employees
    • Executives

4:45
DCAA/DCMA Alumni Panel: Practical Insights into DCAA Audits and How to Work Effectively with the Agencies

John N. Ford
Senior Consultant (Former Deputy General Counsel, DCAA)
Cherry, Bekaert & Holland

Scott Parr
Corporate VP, Director of Government Accounting Compliance
Alion Science and Technology (McLean, VA) (formerly Branch Manager/Regional Audit Manager, DCAA)

Panel Moderator:

David M. Nadler
Partner
Dickstein Shapiro LLP

Hear from our esteemed panel of former DCAA and DCMA alumni. They will share their first hand experiences about working with government contractors. Listen to their candid views on DCAA audits and hear their views on:

  • How to strengthen your relationship with DCAA and DCMA
  • Practical guidance for working together
  • What they wished they knew before they left the government

5:30
Cocktail Reception hosted by Baker Tilly

Day 3 - Friday, October 24, 2014

8:45
Co-Chairs’ Opening Remarks
8:50
Interactive Session: Get Answers to Your Questionsin Interactive Panel with DPAP, DCAA and DCMA

Shay D. Assad
Director, Defense Pricing
U.S. Department of Defense

Michael Regulski
CACO/DACO Supervisor
Defense Contract Management Agency (Washington, DC)

Joseph P. Bucsko
Chief, Pricing and Special Projects Office of Assistant Director, Policy and Plans
Defense Contract Audit Agency

This exclusive panel provides a rare opportunity to hear what the agencies expect when they perform conduct incurred cost and business system audits. Take notes during this discussion as senior decision makers respond to your most pressing audit questions. Attendees will be provided with the opportunity to pose questions directly during the moderated question and answer segment and may submit questions in advance.

10:00
Networking Break
10:15
How the New Government Contract Cost and PricingEnvironment will Affect New Business

Nicole J. Owren-Wiest
Partner
Wiley Rein LLP

Stephen D. Knight
Member
Smith Pachter McWhorter PLC

  • What is the new definition of cost or pricing data
  • What is adequate price competition
  • CO discretion with respect to audit reports
  • Is the government in a period of viewing firm fixed price contracts as cost-reimbursement contracts with a cap?
  • Where is the government going with profit?
  • Should contractors expect more detailed regulations on profit and what constitutes a “reasonable price” along the lines of FAR 31?

11:15
How to Interpret the Statute of Limitations for your Audits

John Russell
Corporate Director & Corporate Counsel
Northrop Grumman Corporation

Paul Pompeo
Partner, Government Contracts & National Security
Arnold & Porter LLP (Washington, D.C.)

  • Latest interpretations of the statute of limitations guidelines
  • How the body of case law has filled in the blanks
  • Impact for Government claims on incurred costs
  • Impact for Government claims on direct costs
  • Implications of a DCAA Audit
  • What is the effect on settlement negotiations

12:15
Analysis of the Polling Results – What are IndustryBest Practices on Adequate Documentation, RecordRetention and Electronic Imaging

Luis A. Ambroggio II
Vice President of Contracts and Compliance
International SOS Government Services, Inc.

Discuss the results of the polling questions from day one. Luis Ambroggio will lead a frank discussion of challenges and nuances that arise when conducting your day to day business and how to apply your company policies consistently with different scenarios. Audience participation is encouraged.

12:45
Networking Luncheon – Share Off-the-Record Storieson Current Issues Facing the Industry

  • DCAA Audits
  • Business Systems Audits
  • Statute of Limitations
  • Working Effectively with Subcontractors
  • 2:00
    Implementing the New Executive Compensation Rulesand How to Apply the Reasonableness Standard duringYour Audit

    Adam D. Eastridge
    Principal
    Aronson LLC

    Mark Burroughs
    Partner
    Dixon Hughes Goodman, LLP

    • Understanding the DCAA compensation methodology
    • National Compensation Matrix (NCM) proper use and limitations
    • Process to support the reasonableness of executive compensation
    • Case studies of legal challenges to “Reasonable Compensation” – Information Systems, Techplan, J.F. Taylor, and Metron

    3:00
    Refreshment Break
    3:15
    Living with DCAA in your Office: Do’s, Don’tsand Gray Areas

    Andrew Habina
    Director of Internal Audit and Compliance
    Draper Laboratory (USA)

    Herbert Davis
    Senior Director, Business Operations Advanced Programs Group
    Orbital Sciences Corporation

    • How to respond to auditors requests focused on audit scope
    • Best practices to provide timely responses to information requests
    • Importance of having a focal point during your meetings
    • Ideal methods for responding to issues raised by DCAA
    • How to document your formal and informal discussions with DCAA

    4:00
    The Latest Interpretation of Contractor’s Responsibilities Relating to Subcontractors

    Amy E. Hernandez
    Principal
    Strategic FAR Advisors, LLC

    Kay M. Papin
    Government Compliance Director, Corporate Federal Group
    McCarthy Holdings, Inc.

    Mary Delahunty
    Vice President & General Counsel
    Invocon, Inc. (Conroe, TX)

    • What is your responsibility as a prime to monitor your subcontractor?
    • Best practices to close out your contract effectively
    • Top five things to do to make it difficult for your subcontractor to respond to your RFP
    • What slows down the contract negotiation process?
    • Understanding flow-down versus insertion clauses into a subcontract

    5:00
    Co-Chairs Closing Remarks and Conference Ends